Publishing in ETH E-Collection: Publication process

ETH E-Collection is open to all members of ETH Zurich for the publication of their research results and materials relevant to teaching.

How do I publish my documents?

  • Use the "Publish (external link)" tab in ETH E-Collection.
  • Register with your nethz log-in.
  • Select the desired document type.
  • Complete the form provided and upload your document.

Please observe the special requirements for Doctoral, Habilitation and Master's theses:

Based on the 2008 Doktoratsverordnung (Doctoral Ordinance (external link); (pdf, 86 kB) (Version: 1 November 2013, Art. 34) and the 2013 Ausführungsbestimmungen (Implementation Provisions (external link); (pdf, 86 kB) (Sect. 12) and in keeping with ETH Zurich’s Open-Access Policy, doctoral students are obliged to upload the corresponding electronic file of the approved doctoral thesis onto the ETH-Bibliothek’s institutional repository, i.e. that means publishing it via ETH E-Collection.

If an electronic publication is not possible for copyright or patent-related reasons or due to ongoing applications at research funding institutions, the doctoral student can temporarily be released from the electronic publication obligation upon request. The short version will be published in any case.

With nethz login:
To submit a request for the temporary non-publication of the full text of a doctoral thesis, upload the form available in ETH E-Collection at the same time as the doctoral thesis during the upload process.

Without nethz login:
If you no longer have a nethz password, send the doctoral thesis and the completed and signed Request form (pdf, 114,67 kB) to e-collection@library.ethz.ch
Alternatively, the request can be sent by post:

ETH Zurich
ETH-Bibliothek
ETH E-Collection
Rämistrasse 101
8092 Zurich
Switzerland

The Habilitationsverordnung (external link) (German, pdf, 491 kB) (Habilitation Ordinance) of ETH Zurich obliges all habilitation students to submit an electronic version that corresponds to the printed version to ETH-Bibliothek, i.e. that means publishing it via ETH E-Collection.

Authors who do not wish to allow global online access to their thesis must express this in a written Waiver.

With nethz login:
To submit a waiver upload the form available in ETH E-Collection at the same time as the habilitation thesis during the upload process.

Without nethz login:
If you no longer have a nethz password, send the habilitation thesis and the completed and signed Waiver (pdf, 98,56 kB) to e-collection@library.ethz.ch
Alternatively, the waiver can be sent by post:

ETH Zurich
ETH-Bibliothek
ETH E-Collection
Rämistrasse 101
8092 Zurich
Switzerland

The publication of a Master's thesis in ETH E-Collection requires a  declaration of consent (pdf, 196.00 kB) from the author and the professor or lead researcher to guarantee that the Master student's project is worthy of publication and that no third-party claims or any potential obligations of secrecy are violated.

Please send the completed and signed declaration by post or email to the following address:

ETH Zurich
ETH-Bibliothek
ETH E-Collection
Rämistrasse 101
8092 Zurich
e-collection@library.ethz.ch

File format

The preferred format for documents in ETH E-Collection is PDF. If possible, please create files that correspond to the PDF/A-1 standard.

The file should not be password-protected or subject to any security restrictions. Moreover, all fonts and other elements belonging to the content (audio, graphics and video files) must be contained in the PDF.

If you would like to publish so-called "supplementary material" in a publication which exists in a different file format to PDF or it is not possible for you to create a PDF version of a file, please contact the ETH E-Collection team prior to uploading it.

Long-term archiving

All documents published in ETH E-Collection are transferred to the ETH Data Archive for long-term archiving.
In the case of files that correspond to the standard PDF/A-1, there is a high probability that they can also remain readable in the long term.

For files that do not exist in PDF form, ETH-Bibliothek can only guarantee their unmodified storage. Depending on the format, there is an increased probability that it will no longer be possible to open such files with standard software after several years.  

Legal parameters

When publishing his or her document, the author must ensure that no third-party rights (obligations of secrecy, copyrights etc.) are violated.

In the event of a publication in ETH E-Collection, the copyrights and rights of use remain with the author.

The self-archiving of an article that has already been published or submitted for publication in ETH E-Collection is only permitted if the publishing contract between the author and the publisher so permits. Although this is often the case, certain regulations regarding the article version, embargoes and the referencing of the publisher's version must be observed. 

The SHERPA/RoMEO database (external link) provides information on the corresponding copyright conditions of publishers and journals.

You can find further information on the legal parameters of open-access publishing in the Legal Aspects section.